10 Steps To Planning A Funeral + Step-By-Step Checklist | GoodTrust
Most funerals happen within one to two weeks of the death, barring legal concerns, weather, or the need to accommodate family and friends' schedules. This means when planning a loved one's funeral, you need to come up with memorial ideas fast.Below, you can find out how to plan a funeral. Though these are the typical steps to funeral planning, they don't necessarily need to go in this order. Different cultures, beliefs, and families may have additional steps as well.Click here to download our printable Funeral Planning ChecklistNote: Before focusing on the funeral, determine if the person wanted their organs donated. You can start planning the funeral while awaiting organ matching, but your loved one must be kept on life support during this time.
1. Determine Who Can Legally Plan the FuneralLaws about who can make decisions about the funeral vary by state. In general, the responsibility first falls on a person chosen by the deceased in writing (often called a "designated agent"; in legal terms). However, if that person isn't available or if the deceased didn't designate someone, the responsibility tends to go to the next of kin.You don't have to do this alone because you're the designated person or next of kin. Don't be afraid to delegate tasks, particularly to your loved one's trusted contacts or other close friends and family who can keep a cool head while working on the event. In an ideal situation, your loved one pre-planned their funeral, and all you have to do is execute their wishes. If they use a digital legacy service, chances are they've uploaded all their documents and preferences for easy access.
2. Locate Funeral Wishes or Pre-ArrangementsIf your loved one prepared their wishes ahead of time, whether they thoroughly planned their funeral or wrote a list of preferences, the first thing to do is determine what paperwork has been created and where it's stored. That paperwork could include, but isn't limited to:
- Funeral Directive: List of instructions regarding funeral arrangements, including what to do with their body; separate from a will.
- Living Will or Advance Directive: Usually only contain wishes regarding what you want to be done while you're still alive (especially important for organ donors) or with your body. Varies by state.
- Form of Disposition: Form expressly about what they want to be done with their body after death; exists in some states, like Wisconsin, and may be part of or separate from an advance directive.
3. Figure Out the Budget and Who's PayingAccording to the Funeral Consumers Alliance, funerals cost an average of nearly $8,000. Unfortunately, not everyone has thousands in cash on hand.If your loved one pre-planned a funeral, they may have already paid for some or all the expenses. However, if they didn't pay for it already, you need to figure out who is paying for the funeral, and how.In a perfect situation, your loved one or their family already set aside money for this via savings or prepaying a funeral home. While a life insurance payout may be expected, those funds don't often arrive before the funeral and may have to function as reimbursement.So, figure out how much can be spent, who will be paying, and if anyone wants to chip in.If the budget is only $2,000 and your loved one's final wishes would cost $10,000, this doesn't mean those paying are obligated to go into debt. Funeral wishes are generally not legally binding, and no one should be expected to go into debt to pay for a funeral. Determine your final budget and then prioritize wishes in order of importance. Those with lower priority can be left out of the funeral plans.
4. Determine the City of the Funeral and BurialYou’ll need to decide where the loved one's funeral and burial will be.These can be different cities or the same one. For instance, they may currently live in a city where most of their loved ones are, but they may want to be laid to rest in a different location. Therefore, you may want to consider holding the funeral in one place and the burial in another. Or, you could opt for a small funeral in the burial location and a larger celebration of life in their current hometown later. (A benefit to this is you have more time to plan for the event.)There are many legal and financial factors to moving a body, especially across state lines, so research your options and talk to your chosen funeral home, cemetery, or lawyer about what to do.
5. Research Funeral Services and Hire a Funeral DirectorThe days and weeks after someone dies are a whirlwind, meaning it could be pretty tempting to go with the first funeral service you find. However, to save yourself some money and ensure you get the service you want, set aside time to research local funeral homes, services, and directors. Things to look up or speak to the funeral director about are:
- The funeral director's involvement in planning, particularly if you need support
- Itemized and overall costs
- Whether faith factors into their services
- If they can fulfill your loved one’s funeral wishes
- If they require the service to be in a specific location
- What, if anything, they offer other than funeral services, which could include: o Grief counseling o An event space o Discounts with specific burial sites or crematoria o Agreements with vendors like caterers
Specialized Funeral ServicesThere are some specific types of funerals to investigate if relevant to your loved one. These include, but aren't limited to:
- Military Funeral: Service for those who were involved with the military; may have partial coverage for expenses and offer other types of benefits.
- Religious Service: Follows religious rites of their faith, including services and what's done with the body.
- Non-Religious Service: Services with few to no mentions of faith.
- At-Home Funeral: Holding the funeral at home; legal in all states but with some requirements varying.
6. Fill Out a Form of DispositionIf the loved one didn't leave a form of disposition or other paperwork defining what they want to be done with their remains, the legally authorized representative must fill this out. This paper dictates what is to be done with the body, which could mean:
- An open casket funeral
- A burial
- A natural burial (meaning no embalming and being buried in a natural cemetery or other location)
- Donating it to a research organization
Pick Out a Casket, Coffin, Urn, or SimilarOnce you’ve established what will happen to the body, you need to decide on its storage. Typical options include:
- Urn: A container for ashes; may be simple or ornate depending on individual and if ashes will be scattered
- Casket or Coffin: A container in which someone is buried; can be simple or ornate and made of a variety of materials
- Cremation Container: Like a casket or coffin, but often less ornate; used for funeral display, then cremated with the body
7. Choose Specific Locations for the Ceremony, Reception, and Final Resting PlaceOnce you've determined the funeral and burial cities, and type of service needed, start looking for the exact spots for the ceremony, reception, and final resting place. Your funeral director may be a great help here.Choosing these locations should be based on what you know of the deceased. For example, would they want a natural or traditional burial? Would they dream of a church or outdoor service? Would they prefer their ashes to be scattered someplace or put on display in a home?
Decide on a Grave or Memorial MarkerIf your loved one will be laid to rest in a grave or have their ashes scattered in a place where you can leave a marker, choose one that appropriately memorializes them and is allowed by the location.
Choose Décor and Create Funeral ProgramsAs part of choosing these locations, you may have the opportunity to decorate the space. This task is something you could potentially hand off to another person who knew your loved one well.The most common décor includes flowers, candles, and photos of the loved one, but there is no wrong answer so long as your location permits your choices. If you're holding an event outside, keep environmental concerns in mind, from litter to rules against using anything flammable. Funeral programs are papers or cardstock telling people what to expect during the service and, if relevant, where the burial location and reception will be. They usually include a photo of the deceased, birth and death dates and years, and perhaps a meaningful quote.
What to Consider for the ReceptionThe reception can be as somber or celebratory as you want. You can always pass the reception plans off to someone else who you trust to invite the right people and set the right tone.Choosing a location is, of course, the first step. Consider how many people you need to have room for, what they allow (e.g. do they allow alcohol?), accessibility needs, cost, etc., before putting down a deposit.Once you've chosen a location, you can determine a theme and tone (e.g. somber vs. light). Then, decide on decorations, ways to memorialize them, whether speeches will be given, if you want to find music or use songs from the loved one's Spotify or Pandora, and anything else you would plan for a typical party.
8. Create a Guest List and Invite PeopleSince there's often very little time between a death and a funeral, the ability to create a perfect guest list and send out invitations is limited. This is a step in which getting help is highly recommended.Remember, you aren't required to invite people to both the funeral and the reception. The funeral can be open to the public, but you may only invite close family and friends to the reception or burial. Collaborate with those closest to your loved one to create the guest list.To expedite the process, invitations may need to happen via phone, email, or social media event. An email invitation may sound a bit tacky, but many invitation sites have beautiful funeral invitation templates you quickly email to all people on your list.If your invitees are primarily on social media, you could also create a private event so they can RSVP, share memories, and grieve together online.If you can take more time between the death and the service—for instance, if the body is being cremated—you can send traditional invitations via the mail. You can have someone else take charge of monitoring the RSVPs if you want.
9. Choose Who Will Speak at the CeremonyIf your loved one didn't specify who they would want to speak at their funeral or memorial service, you could help determine who does so.Talk to family members and close friends, and clarify they're allowed to say "no" if they're uncomfortable.Common types of funeral readings and speeches are:
- Eulogy: An in-depth speech written by the speaker sharing some highlights from the deceased's life. Depending on the situation, it can be formal or informal, light or somber, or a mix of all types. If your eulogist needs help, you can provide them with eulogy samples and templates.
- Religious Text Passages: If you're having a religious ceremony, the officiant or a loved one can read the deceased's favorite passage, a passage reminding them of that person, or something they believe will bring comfort.
- Non-Religious Passages: Whether or not the ceremony is religious, non-religious texts are often welcomed. Like religious text passages, they serve the same purposes without the basis in faith.
- Impromptu Speeches: In more casual celebrations of life or memorial services, you can have a couple of formal speakers and then ask if anyone wants to share memories of their lost loved one publicly. This can also be reserved for the reception. Only use this option if you think people are likely to volunteer.